The drivers’ scale tickets land here with the photo. Check them, put them on an invoice, send the PDF. Rates are remembered by haul, terms by customer, and every invoice number comes from one counter per company on the server. Then pay the drivers off the same invoices.
What’s inside
Every scale ticket the drivers photograph is here, dated the day it was hauled and stamped with the truck. Dispatch saved every day as its own sheet. Billing reads both, so an invoice starts three-quarters written.
The day’s scale tickets and hourly shifts, as the drivers sent them, photo attached. Tick the ones for a customer and they become invoice lines; the office can check any ticket against its photo without leaving the desk. Duplicates and missing tickets are flagged.
Or pick a customer and a date range, and the jobs come in as lines with the driver, product and route already filled. Backhauls come in as their own line. Driver names stay off the printed invoice unless you tick them.
The rate for that customer, that product, that pit to that plant, per ton or per hour, is filled in the moment the line matches. Post once and it’s learned; the second invoice is faster than the first.
Due on receipt, Net 10, 14, 20, 30, 45, 60 or your own. Fuel surcharge by percent, per unit or flat. Sales tax on or off per customer, at your rate. Defaults on the company, overrides on the customer.
Each trucking company under your roof gets its own block, logo, terms and its own invoice numbers, counted on the server. A customer can be billed by whichever company hauled the load.
Money sitting out by age — current, 30, 60, 90. Payments in full or in part. Statements per customer, one page per company. Void and re-issue without breaking the sequence.
Invoices, statements and settlements as real PDFs: your logo on page one, the invoice number and page 2 of 4 on every page, totals and terms where they belong. One button saves the file; another opens an e-mail to the customer with it.
Company drivers and owner-operators, paid by percent of the haul, per ton, per load, per hour or per day. Pay lines appear the moment an invoice is finalized. Deductions by kind — fuel, parts, labor, tires, insurance, plates — and big ones spread over weeks. Close the week, print the settlements, mark them paid.
By month, customer, product and company. Invoices and payments export in QuickBooks’ own import layout (Online or Desktop). Each driver gets a year-end statement — everything paid, every deduction kind — for their accountant.
An invoice number, a ticket, a customer, a driver, a check number, a dollar amount — type it and the thing opens, whichever page it lives on.
One suite
Dispatch writes the day and the drivers add the tickets. Billing turns that into invoices, statements and driver pay — nobody re-types a load, and the numbers agree because they come from one place.
10-4 AdminA billing role opens this app and the money in it; a dispatcher sees none of it unless Admin ticks Billing for them. Two-step sign-in can be required for billing people from Admin.
See Admin →
10-4 DispatchEvery dispatched day is saved as its own sheet, and Billing reads those sheets read-only. What the board says was hauled is what gets billed.
See Dispatch →
10-4 DriverScale tickets and hourly shifts arrive from the drivers’ phones with the photo attached, dated the day they were hauled and stamped with the truck.
See Driver →
10-4 QuoteA quote names the basis — per ton, load, hour or mile — and the rate, with the version that was sent. Billing invoices at that rate; the quote is the paper trail when a customer asks.
See Quote →
10-4 SafetyThe drivers and owner-operators you pay are the people Safety tracks — CDL, medical card, drug pool, Clearinghouse, insurance — one roster, kept in step on its own.
See Safety →
10-4 ShopShop invoices for outside work live in 10-4 Shop. Both apps print from the same company block, so a customer sees one identity.
See Shop →A week, start to finish
The drivers’ tickets are already in, photo attached. Open the ones that need a look — duplicates, no quantity, no photo — and fix or review them.
Tick a customer’s tickets, add them to an invoice. Rates fill from memory; fuel surcharge and tax follow the customer’s terms. Finalize takes the next number and locks it; send the PDF.
Record payments as they land and the aging moves. On Friday, each driver’s week is already figured off the invoiced hauls: close it, print the statements, mark them paid.
Private beta
10-4 Billing is free through the private beta, alongside the rest of the suite. If your office is a desk, a printer and a stack of scale tickets, this was built for it.
Overview · September