10-4 Safety — The safety calendar for hauling fleets

Every card. Every date.
Never a surprise at the scale house.

A medical card that lapsed on Tuesday is a truck that sits on Wednesday. 10-4 Safety puts every CDL, medical card, drug-pool status, Clearinghouse query, registration, inspection and insurance certificate on one board, soonest first — and tells the driver too, weeks ahead. It keeps the dates and where the paper lives; the numbers stay in your binder.

What’s inside

A due board, soonest first.

Pull the drivers in from the dispatch board, add the units from the shop, type the dates off the cards. From then on the board does the remembering.

People

Company drivers, owner-operators and hired haulers. CDL, medical card, drug pool, Clearinghouse query — and for owner-operators, their insurance certificate, registration and inspection. Each one gets the starter set the moment you add them.

Units

Trucks and trailers, pulled from the Shop. Registration and the annual inspection, with where the cab card and the sticker paperwork actually are.

Company

Liability and cargo insurance, the Clearinghouse annual queries, the drug & alcohol program, UCR, the MCS-150 update. The dates an auditor asks about first.

Two warning clocks

Slow renewals that need an appointment — CDL, medical, registration, inspection — show up 90 days out and turn amber at 30. Quick ones that need a phone call — insurance, Clearinghouse — at 30 and 14. Both are settings.

Where the paper lives

Every line says where the real document is — binder and drawer, broker portal, TPA link — so the next person can find it without asking. It points at the paper; it never copies it.

Warns early, never stops a truck

An expired date tells the office who to call before an inspector does. Nothing here holds up a ticket or a shift mid-day — people decide, the board remembers.

First afternoon

Pull them in. Type the dates. Done.

Add from Dispatch

Everyone the board has published to lands under People as a company driver, with CDL, medical, drug pool and Clearinghouse waiting for dates. Mark the owner-operators.

Add from Shop

The equipment list comes over with registration and inspection on each unit. The company’s own policies are one button.

Type what the cards say

Open the binder once. From then on the due board tells the office who to call, and the driver page tells the driver — 90 days out for the slow renewals, 30 for the quick ones.