The Rate Desk: type the hourly cost, the minutes and miles one way, the tons on the truck — or pick a truck and two saved sites and the cycle fills itself. The figures update as you type; one tap puts a rate on the quote. A customer who calls in cold is typed on the spot; nothing has to be saved first.
Round-trip math, shown
Minutes one way, load, dump and a wait allowance become the cycle; the cycle and the hourly cost become the price per load, per ton, per mile and per hour — and what a ten-hour day brings in. Nothing is hidden in a cell.
Truck presets
Quad, side dump, belly dump: payload, load and dump minutes and the hourly cost, set once. The numbers are copied into the quote, so changing a preset later never re-prices an old one.
Sites, drive times and a map
The pits, plants and job sites from the dispatch board, with the minutes between them. The Map tab draws the route between any two of them — or an address typed on the spot — and shows the miles and a truck’s minutes one way for reference while you type the figures you stand behind into the quote. A quote and the job that follows it name the same place.
Numbered, dated, versioned
Q-1045 is issued the moment it is sent, with a valid-through date. An edit after that is v2. Accepted gets the customer’s PO; lost gets a reason, in a word, so next year you know why.
Your own fuel surcharge schedules
Build the schedule your company runs on — a base diesel price, a step, a percent per step — as many as you need, none built in. Type the week’s EIA price once and every desk and printed schedule follows it; a new quote can pick up that week’s surcharge, and a sent quote keeps the percent it went out with. Tax per quote, too — some jobs are taxable, some aren’t.
One sheet, three ways
A letterhead PDF with page numbers, a text with the lines and the validity, or an e-mail with both. The same figures every way.
Quotes
10-4 Admin
10-4 Billing
10-4 Dispatch
10-4 Driver
10-4 Safety
10-4 Shop